Our Multiple Resource Scheduler allows you to set up your appointments by facility, by provider, by day, by time slot to designate desired appointment types and durations. User-defined color coding makes searches for available slots easy. Book appointments with ease. Establish block-outs. Set up patterns on a recurring basis with a single stroke. Keep track of missed appointments. Search for next available appointments based on multiple user criteria. Report visits by type. Report no-shows and cancellations.

Our Multiple Resource Scheduler allows you to set up your appointments by facility, by provider, by day, by time slot to designate desired appointment types and durations. User-defined color coding makes searches for available slots easy. Book appointments with ease. Establish block-outs. Set up patterns on a recurring basis with a single stroke. Keep track of missed appointments. Search for next available appointments based on multiple user criteria. Report visits by type. Report no-shows and cancellations.

eHealthTech can customize your office charge slip (eSlip), which may be printed out on demand from the Appointment Scheduling screen.   The eSlip may be used as a routing slip which can be marked by the provider or nurse to indicate services being provided.   Upon checkout the charge slip may be used as a tool to check off services provided to post them into the AdvancedMD system.

View detailed information regarding each charge.  See amounts owed on this charge and a breakdown by responsible party – patient or insurance, and total.   See amount paid, written off, and remaining balance.   Also, see referring provider, diagnoses codes, insurance coverage for multiple insurers, insurance filing dates, statement print dates, payment and adjustment information and more…

Contains patient demographic information and insurance coverage detail, plus balances aged by responsible party – patient or insurance.   A picture of the patient may be added through a simple interface with a camera or imported from a file.  Financial class, primary provider, etc. are also entered here.

Define and view details regarding multiple levels of insurance coverage for each patient.   Store benefit details such as office visit or other co-pay amounts, enter notes for billing,  show address and other details regarding insurance coverages.

View detailed or filtered history of charges, payments, and adjustments.   Select any detail line to explode it to view details regarding a payment or adjustment.

This page contains the name and address of the person or company responsible for the patient. In case of a minor patient, this could be a parent. In case of a worker, this could be his/her employer. Statements are addressed to the Responsible Party’s address. One responsible party may have an unlimited number of patients linked to it. Statements may be consolidated by Responsible Party. This is also referred to as “Family Billing”.

Scan or import images or document files into your user-defined Chart File (folder). Examples include pictures, driver’s license, insurance card(s), waiver forms, assignment forms, etc.

Add user-defined fields to AdvancedMD.

Record in-bound and out-bound referral information. Keep track of referral authorizations. Report referring providers to insurance companies. Report production and collection activity by referring provider.

Enter one or more charges in a “batch”.  AMD allows easy searches for patient and guarantor by name, chart and other indexes, searches for CPT, Modifier, and Diagnoses Codes by description.    Fees are automatically set based on the provider’s fee schedule, but may be overridden by the patient.   Charges may be cross referenced to the appropriate diagnosis (ICD9) codes.   Remarks may be entered to print on statements and other reports.

Examine all charges posted from a third-party-program, before final posting to AdvancedMD. Examples include charges coming over from the Electronic Medical Record system (EMR), and others. Make any necessary changes easily before posting.

Set up any number of custom forms in AdvancedMD that can be printed or entered into.   This is an example of a “Final Request Letter”

With the appointment list of patient already checked in to the practice on the left, users may easily check out patients, updating their status to checked out and removing them from the list of remaining patients.  This makes it very simple to account for all patients, minimizing risk of missing charges.  A copy of the patient bill can be easily printed.  Follow up appointments may also be made from this screen.

When you first sign onto your practice, you see the Dashboard with three tabs: Production Activity, Financial Health, and Billing Cycle.   On the Production Activity tab, you see your total Accounts Receivable in a graph with aging, updated daily.   Also see key totals: number of visits, charges, payments, adjustments.  Totals are calculated based on calendar date posted, not date of service.

On the second tab – Financial Health see key metrics that may be used to judge the efficiency of billing and collections.   AR DAYS is the average daily charge total divided into total A/R; Unbilled is the amount of charges not yet billed (this can be for any number of reasons); Excluded is the amount of charges that failed to pass the Ingenix claims scrubber edits built into AdvancedMD.

On the third tab – Billing Cycle see the number of Days to Post and Days to Bill.   The days are calculated from date of service and indicate the amount of delay or “lag time”.   The goal is to minimize these to as close to zero as possible.

eHealthTech defines the criteria for multiple worklist for insurance collections.    Worklists may be generated daily based on carrier, denial/reason code, or age of the unpaid claim.   Different payors have different criteria.   Each worklist may be directed to a user who is responsible for “working” off the accounts on the list.   Options to sort include ascending or descending balance due, payor, date of service, patient name, etc.

AdvancedMD reports all charges that were denied by insurance with a reason code in a special worklist which is assigned to users based on financial class or insurance company.   Lists can be sorted by reason code, date of service, patient, etc.

Run any of over 100 reports.   Many reports have the option to select from a list of criteria for filters, selection of ranges of dates, facilities, providers, financial classes, procedure codes, etc.   Also, reports may be sorted in multple sequences, with up to three stacks of sorted fields.   Most reports may be downloaded as .pdf files or exported into Microsoft Excel files.

The user will be notified when a task becomes due, and can view at a glance if there are any tasks that are awaiting action, via the Task icon in the status bar. When a task is due the icon will change to red and flash until the task has been viewed. Once the task is viewed, the icon will stay red until the task is completed.